Tips On Correctly Managing Remote Teams

With the new normal many organizations were bushwhacked of the move to remote working, and couldn’t mitigate the situation of working with scattered teams. Whatever you may think working with remote teams that are possibly distributed across the state or even the world can be extremely productive, however, the geographical parting presents some unique challenges, especially in communication and team-building which can be easily mitigated

Consequently, we wanted to share some tips we use for managing our distributed teams. We hope you learn something and can influence these practices to apprehend a remote working team that is both happy and productive.

Empowering Teamwork Collaboration, and Motivation

Working together in the same environment can often create a close working relationship between the team members and even the administration but for remote teams, this is not routinely established and that is exactly why there is a need for constant focus on team building to create and maintain a positive level of engagement.

In the instance of your team feeling disconnected the organization will be at a disadvantage with the team productivity and the lack of Motivation, this tends to happen in the absence of consistent face-to-face team Interactions. To mitigate this situation, it is essential to use alternative tools for continuous collaboration and teamwork.

Moreover, the below-mentioned tips will be vital in Empowering teamwork, Collaboration, and Motivation within your Organization

• Video Chat Sessions – Swap casual team catch-ups with video chat sessions
• Two-way Communication – With a prominence on Listening, Endorse two-way communication
• Communication Tools – Use communication tools to exchange information via discussion groups
• Meet Regularly – Provide constant updates on the project development and decisions

Avoiding Miscommunications and Ensuring Clarity

When phone calls or emails replace face-to-face engagement, communication efficacy suffers significantly. A 50-meter space between people, according to one study, leads to the near-complete eradication of regular communication. Consider what happens when your coworkers are located in a different building, in a different time zone, or in a foreign nation!

The problem is that spoken words only account for about 10% of total interpersonal communication. Body language, speech inflection, and facial clues make up the rest. As teams can use various types of nonverbal communication, video conferencing decreases the possibility of miscommunication.

Each member of a global team or one made up of people from various backgrounds can actively improve their communication by simplifying their language and minimizing the usage of localized references that may cause confusion.

• Video chats – To better communicate visual cues and inflections
• Avoid difficult vocabulary – Sarcasm, metaphors, localized references should all be avoided.
• Don’t make assumptions – Make a list of requirements without making any assumptions.
• Summarize – recap the dialogue to ensure that everyone is on the same page.

Increasing Efficiency While Avoiding Micromanagement

When a team is no longer co-located, the manager may feel out of touch with the team’s actual work or even lose track. As a result, they may commit additional effort to manage the team, which may result in micromanagement. However, by empowering the team and entrusting them with the responsibility of fulfilling their job responsibilities, this can be avoided.

It’s crucial to have a good plan and keep track of your tasks. Your remote team will be blocked at times and will need assistance from other remote teams. This might be due to a variety of factors, including technological challenges, business logic questions, a lack of explicit requirements, and so on. As a result, you should organize ahead of time and allocate various tasks to each team member, ensuring that everyone has something to do.

You can boost productivity without micromanaging it:

• Plan your work – make sure everyone on your team understands their responsibilities.
• Empower the team – put your faith in them to complete the tasks at hand.
• Allocate assignments – To avoid delay in the event of a bottleneck, assign each member different assignments.
• Be Prepared – Reduce obstacles by ensuring that external assistance is prepared and available.

Why Maytech

A right size fit is critical to achieving IT project success. Our IT staffing services are designed to add extra talent to your team on an on-demand basis. Whether it’s an expert developer or a dedicated team, we have work-ready talent with vast experience, high motivation and creative minds.

We have mastered the art of when there’s a hard to fill position or a temporary talent requirement in a project, staff augmentation is the best way to deliver your resourcing needs.

Staff Augmentation helps you accomplish timely project goals and ensures cost-efficiency. It allows you to access the top 1% of IT talent whilst eliminating administrative overhead costs such as staff HR, training and operating costs.

Let us know how we can leverage your operations by utilizing our hybrid staffing solutions.

chirantha@maytechweb.com.au